 | The
LEITRIM-ROSCOMMON
Griffiths data base
Guideline Page |  |
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Last updated on November 3, 1997
The following guidelines have been established and will be
used for all forms of data entry into the Leitrim-Roscommon
Griffiths data base.
Regardless of the application that is used for doing the data
entry, the data should NOT be sorted and should be left in the
original order that it appears in the original Griffiths data
sheets.
This is important because of the data cross checking that must
be done later as a quality check on the entered data.
The first letter of the surname and given name should be in
upper case, and the remaining letters should be in lower case.
This rule should be followed for the name of the Immediate
Lessors as well.
When a surname is followed with "jun." or "sr.", the original
data sheet will have a comma between the surname and the ranking
indicator. This comma should be replaced with a single space.
When off-line data entry is being used in a spread sheet or
data base application, fields for the data should be set up
in the following order:
Field #1 : Griffiths Map reference (numbers & letters) from
left column of Griffiths sheet.
Field #2 : Occupiers surname (this field would contain "jun."
or "sr." when used)
Field #3 : Occupiers given name (this field would contain titles
such as "Rev." when used)
Field #4 : County (at present this will be either Roscommon
or Leitrim)
Field #5 : Parish (usually found at the very top of the data
sheet)
Field #6 : Townland (will be found as the heading of a new
list of names in the Occupiers column)
Field #7 : Immediate Lessor
Field #8 : Description of Tenement
Field #9 : Area (acres)
Field #10 : Area (roods) (4 roods = 1 acre)
Field #11 : Area (perches) (40 perches = 1 rood)
Field #12 : Land Valuation (Pounds)
Field #13 : Land Valuation (Shillings) (20 Shillings = 1 Pound)
Field #14 : Building Valuation (Pounds)
Field #15 : Building Valuation (Shillings)
Field #16 : Total Valuation (Pounds)
Field #17 : Total Valuation (Shillings)
For fields 9 through 17, zeros should be entered for any field
that is blank in the Griffiths Record.
After entering 3000 records into the data base it was found that
the "Pence" column is always zero, so in the interest of saving
computer space and fingers, we have eliminated these three columns.
For the description of the Tenement, these entries have mostly
been broken down to 2 and 3 letter codes that are explained on
the main page for the L-R Griffiths DB.
If a code is not present then the word may be typed out as
spelled in the original Griffiths data sheet.
The convention of using upper case for the first letter of this
column has been established for the original data entry, however
this is not a requirement and would not require editing if lower
case were used.
There should be NO punctuation used in this column and the word
"and" or "&" should be left out when ever it is used in the
original data sheet.
(example: House, office, & land = Ho off ld)
At the end of each townland there is a grand total for all columns.
This information is not to be entered.
When a group of Occupiers are listed together with a brace around
their names a special identification will be applied to each
individual entry in the Tenement Description column. If a listing
of 6 names were grouped together with a brace, at the end of the
description codes the following entry would be made : (w/5 o)
This indicates that this entry was grouped with 5 others. In
almost all cases the data sheet will list the Area just one time
but show the valuation for each one individually. When this
information is entered into the data base, the area data will be
repeated for each individual in the grouping.
See the following example:
This would be entered in the following manner.
| Patrick Quinn | Reps. Daniel H. Farrell | Ho ld (including bog)(w/3 o) | 21 | 0 | 5 | 3 | 5 | 0 | 10 | 3 | 15 |
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| John Freyne | Reps. Daniel H. Farrell | Ho ld (including bog)(w/3 o) | 21 | 0 | 5 | 3 | 5 | 0 | 10 | 3 | 15 |
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| John Duignan | Reps. Daniel H. Farrell | Ld (including bog)(w/3 o) | 21 | 0 | 5 | 0 | 10 | | | 0 | 10 |
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| James Quinn | Reps. Daniel H. Farrell | Ho ld (including bog)(w/3 o) | 21 | 0 | 5 | 0 | 10 | 0 | 5 | 0 | 15 |
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